Corporate Paralegal
Responsibilities:
• Corporate Functions:
• Enter operating agreements, by-laws, meeting minutes, resolutions, written consents in a central document repository; furnish to appropriate parties.
• Attend designated committee meetings and prepare official records of minutes.
• Attend board meetings and prepare official records of minutes.
• Maintain official officer listings and corporate delegations of authority in the central document repository.
• Update changes in officer authority in the appropriate company records.
• Verify, prepare, and maintain Certificates of Officer Authority suitable for submission to companies, municipalities, and governing districts.
• Verify, prepare, and maintain Certificates of Board Resolutions and Approvals.
• Verify, prepare, and maintain Written Resolutions for officer appointments, elections, and approvals.
• Confirm signature blocks for team members.
• Serve as a resource for and assist with board packages, as needed.
• Track and maintain the creation of entities, name changes, dissolutions, foreign qualifications, and changes in governance, updating the central document repository in a timely manner.
• Maintain a shared folder and spreadsheet updated with all new entities; report additions on a quarterly basis.
• Provide lists of entities scheduled for dissolution; follow up and enter information in the central document repository.
• Proofread organizational agreements for accuracy prior to execution.
• Maintain a summary spreadsheet of all board of managers and committee actions; furnish updates after each entry.
• Provide team members with information for requesting bonds. With that information, prepare bond requests. Submit all requests for bonds to the bonding company. Maintain a real-time spreadsheet of current bonds, release letters, and riders. Save the spreadsheet monthly and maintain copies of all bonds, riders, and release letters.
• Monitor a designated service for legal actions or threatened legal actions. Review complaints, answers, claims, requests for discovery, etc., upon receipt. Draft summaries of legal actions for monthly legal reports.
• Prepare equity award agreements and co-investment subscription agreements for participant execution. Circulate to participants, furnish participants with executed copies, and file the executed documents in the appropriate HR folders.
• Process external requests for information and research received via the website or external legal counsel.
JOB REQUIREMENTS AND QUALIFICATIONS
Education and Experience
Minimum:
• Paralegal Certification and/or 5 years demonstrated experience in applicable state real estate law, corporate functions, and document preparation.
• Excellent computer skills using standard office software (e.g., Outlook, Word, Excel).
• Ability to establish and maintain good working relationships with colleagues and legal counsel.
• Professional demeanor.
Desired:
• Paralegal Certification.
• 5+ years of paralegal experience.
• Notary Public status.
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